Recruitment Privacy Notice

Wejo Limited (“We”, “Us”) are committed to protecting and respecting your privacy. This Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with our recruitment processes. 

Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it. 

For the purpose of the General Data Protection Regulation (“GDPR”) the Data Controller is wejo Limited.

Where you apply for a job opening posted by Us, these Privacy Notice provisions will apply to Our processing of your personal information in addition to Our other Privacy Notice which has been provided to you separately or is available on Our Website. 

Where you apply for a job opening via the application function on a job site or similar online service provider (“Partner”), you should note that the relevant Partner may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner’s Privacy Notice. 

Your Personal Information 

Information We collect from You 

We collect and process some or all of the following types of information from you: 

  • Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method. 
  • In particular, We process personal details such as name, email address, address, date of birth qualifications, experience, information relating to your employment history, skills and experience that you provide to Us. 
  • If you contact Us, We may keep a record of that correspondence. 
  • A record of your progress through any hiring process that we may conduct. 

Information We Collect From Other Sources 

We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally. 

Uses Made Of Your Information 

Lawful basis for processing 

We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for Our business. 

Purposes of processing 

We use information held about you in the following ways: 

  • To consider your application in respect of a role for which you have applied. 
  • To consider your application in respect of other roles. 
  • To communicate with you in respect of the recruitment process. 
  • To enhance any information that we receive from you with information obtained from third party data providers. 
  • To find appropriate candidates to fill Our job openings. 
  • To help our service providers and Partners (such as the job sites through which you may have applied) improve their services. 

How We Store Your Personal Data 

Security 

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. 

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where We are legally required to do so. 

Although We will do Our best to protect your personal data, We cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk. 

Where We store your personal data 

Your personal datais stored on our secure servers within the EEA.

If you would like further information please contact Us (see ‘Contact’ below). We will not otherwise transfer your personal data outside of the United Kingdom, EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries. 

How long we keep your personal data 

We will hold all your personal data for 12 months from receiving it. 

Your personal information will be deleted upon receipt of a written request by you. 

Your rights 

Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to: 

  • access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address 
  • require Us to correct any mistakes in your information which We hold 
  • require the erasure of personal data concerning you in certain situations 
  • receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations 
  • object at any time to processing of personal data concerning you for direct marketing 
  • object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you 
  • object in certain other situations to our continued processing of your personal data 
  • otherwise restrict our processing of your personal data in certain circumstances 
  • claim compensation for damages caused by our breach of any data protection laws 

For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation

If you would like to exercise any of those rights, please: 

  • contact us using our Contact details below 
  • provide Us with enough information to identify you 
  • provide Us with  proof of your identity and address, and 
  • provide Us with the information to which your request relates 

How to complain 

We hope that We can resolve any query or concern you raise about Our use of your information. If you are not satisfied with our resolutionthe General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113. 

Contact 

All questions, comments and requests regarding this Privacy Notice should be addressed to the Data Protection Officer (DPO) 

By Telephone: 0800 234 3065 

By email: security@wejo.com 

By post: Chowley Court, Chowley Oak Business Park, Chowley Oak Lane, Tattenhall, Cheshire CH3 9GA 

wejo Ltd. Registered office: 1st Floor, Chowley Court, Chowley Oak Business Park, Chowley Oak Lane, Tattenhall, Cheshire CH3 9GA. Registered in England and Wales. Registered No. 08813730.

Version 0.1

© Copyright wejo Limited 2018-2019